On Campus Group Food Services Request Form

Please note: All orders must be received at least 5 business days prior to the event date, excluding weekends. Confirmation and the final count must be provided 72 hours before the event.

A late reservation fee of 15% will be assessed for any catering event orders placed within 3 business days of the event. Orders submitted without sufficient notice may be subject to a limited menu and service availability.

If you have any questions, please contact Dining Services.

Department to be billed
Account Number
Contact Person
Contact Phone Number
Contact Email
Event Name
Event Location

(Ex. Student Union, Covelle Hall, Etc.)
Event Date Event Date / MM / DD YYYY

Please provide the date scheduled for your event.
Time of Event

Please provide times for when your event will begin and when it is expected to end.
Will you need delivery service?

An additional charge is required for delivery services.
Number of anticipated attendees
Meal and/or à la carte items to be requested:

Please include condiments, linens, cutlery, etc.
Notes for room setup (if using Student Union facilities):
In addition to this form, you are required to provide a list of all individuals attending your catering event. If you do not have this information at the time of form submission, you must provide the list immediately following the event. Please email the lists to Dining Services at mandy.lansdale@okstate.edu and nene.cosby@okstate.edu.

Names of individuals attending the catering event (if known at this time):
To ensure the success of your event, it is crucial that we have an accurate count of guest participants. An approximate count should be provided at the time of booking. A guaranteed guest count is required by 11:00 AM three (3) business days prior to your event. For example, guarantees for events scheduled on Saturday, Sunday, or Monday are due by 11:00 AM on Wednesday. For events on Tuesday, guarantees are due by 11:00 AM on Thursday. If the Food Services office is not notified of a final count within three (3) business days, the initial count given will be considered the set guarantee.

All orders within the three (3) day guarantee period may increase but not decrease, as preparation has already begun. All meals are calculated with a 5% overage of the guaranteed amount, and any number over that will be charged at 1.5 times the quoted rate. Please note that identical menu items may not be available.

A late reservation fee of 15% will be assessed for any catering event orders placed within three (3) business days of the desired event. Catering orders submitted without sufficient notification may be subject to a limited menu and service availability.
Name of Person Submitting Request Name of Person Submitting Request First Last