Request to Waive Open Recruitment

A waiver of recruitment is an exception to the recruitment policy, allowing a specific individual with unique skills to be hired without listing the position for open recruitment and advertisement. Prior to completing this form, departments must have discussed this situation with their HR Consultant AND an updated/new position must be approved in PageUp

Requester Name Requester Name First Last
Requester Email
Requester Phone Requester Phone - ### - ### ####
Type of position

Type of position Faculty Staff
Has your department discussed this waiver request with your HR Consultant?

Has your department discussed this waiver request with your HR Consultant? Yes No
Has this position been created and approved in PageUp OR has an existing position been updated within the last three years?

Has this position been created and approved in PageUp OR has an existing position been updated within the last three years? Yes No
You must connect with your HR Consultant and discuss this specific waiver request prior to proceeding with the form. Please do not submit form if NO is selected.
There must be an existing, approved position in PageUp prior to completion of this form. Please work with your HR Consultant to create a new position or update an existing position. Please do not submit form if NO is selected.
Department Name
Department Code
Type of Waiver

An Internal Waiver of Recruitment request is an exception to the recruitment process allowing a specific individual currently employed at OSU who has unique skills which meet, but ideally exceed, the minimum qualifications to be hired without listing the position for open recruitment and advertisement. It is anticipated that this individual’s current position will be opened for recruitment.

An External Waiver of Recruitment request is an exception to the recruitment process allowing a specific individual not employed at OSU who has unique skills to be hired without listing the position for open recruitment and advertisement. The proposed candidate must meet minimum qualifications, but would ideally exceed them and/or meet any preferred qualifications to justify them as uniquely qualified.

A Promotional Waiver request is an exception to the recruitment process allowing a specific individual currently employed at OSU who has unique skills to advance in classification, title, pay and scope of role. Candidate must meet minimum qualifications required in the new position. This individual’s current position will not be backfilled.
Will the current position be backfilled?

Will the current position be backfilled? Yes No
Position Title
Position Number
Approved Hiring Wage (Min)
Approved Hiring Wage (Max)
Proposed Hiring Wage
Type of Compensation
Approved Job Summary

Copy & Paste from PageUp
Minimum Qualifications

Copy & Paste from PageUp
Candidate Information
Candidate Name Candidate Name First Last
Proposed Start Date Proposed Start Date / MM / DD YYYY
Candidate Resume

Upload PDF file
Justification as to why an open recruitment should not be conducted
What are the business needs of the unit that make this waiver critical?
Are there any other qualified candidates who have expressed (or may express) an interest in the position when it becomes available?

Are there any other qualified candidates who have expressed (or may express) an interest in the position when it becomes available? Yes No
Are the skills and qualifications of the individual so unique that it would be highly unlikely for a better qualified candidate to surface via an open recruitment process?

Are the skills and qualifications of the individual so unique that it would be highly unlikely for a better qualified candidate to surface via an open recruitment process? Yes No
Explain how or why these skills are so unique. Please fully describe the connection between the unit’s business needs, the function of the job, and the skills of the person.

Please do not describe why the position itself is unique. Instead, explain why the candidate's skills, experience, knowledge, certifications, training, or specialized expertise are uniquely suited to the role.
Appropriate Approvals
Have the Department Head/Director and Dean/Vice President provided initial approval of this request?

Have the Department Head/Director and Dean/Vice President provided initial approval of this request? Yes No

Request to Waive Open Recruitment

Request to Waive Open Recruitment

You must connect with your HR Consultant and discuss this specific waiver request prior to proceeding with the form. Please do not submit form if NO is selected.

There must be an existing, approved position in PageUp prior to completion of this form. Please work with your HR Consultant to create a new position or update an existing position. Please do not submit form if NO is selected.

Candidate Information

Justification as to why an open recruitment should not be conducted

Appropriate Approvals